2022 Exhibitor/Sponsor Registration 130th IMA Annual Meeting

We invite you to join us in celebrating our 130th IMA Annual Meeting in Sun Valley, Idaho at the Sun Valley Resort, October 7-9, 2022. We would like to offer your organization the opportunity to participate in our Interactive Exhibit Hall. Please join us in making a difference by completing our Application for Sponsorship/Exhibit Space. We offer opportunities for booth displays, sponsorships and CME speaker underwriting during this three-day convention. We accept booths on a first-come, first-serve basis until full. Payment will be due via credit card to complete online registration.


Reasons You Should Exhibit:

  • Meet face-to-face with physicians in our exhibit hall and at social events
  • Hands-on demonstration of your product(s) and services
  • Strengthen relationships with potential and existing customers
  • Free IMA Directory of Idaho Physicians
  • Prize for the best theme decorated booth
  • Build your brand recognition


General Sponsorship Benefits
 include the following:

  • Booth space in premium locations (based on sponsorship level and first-paid assigned basis)
  • Booth space consists of a 6-foot skirted table, two chairs, and includes 2 non-transferable exhibitor credentials.  The cost for additional representatives is $150 each.
  • Logo placement on the IMA website E-Marketplace with link to company website listed from time of commitment through end of the year
  • Logo placement in registration brochure, conference program, and other printed marketing materials
  • Recognition on event signage, displays, marketing materials, and verbal announcements as event sponsor
  • A mailing list of attendees to promote visits to your booth (emails not included)
  • 1 copy of the IMA Directory of Idaho Physicians

Last date to purchase sponsorship with guarantee of full benefits as listed – September 2, 2022. Exception: Brochure logo and printing deadline is July 8, 2022.

Sponsorships must be paid in full at the time of registration and will not be guaranteed without payment at the time of registration. Sponsorship opportunities are available on a first-paid, first-served basis -- register early to ensure your preferred opportunity.

Following ACCME accreditation guidelines for live, face-to-face activities for CME credit, as well as industry ethics codes (such as the Pharma Code for Interactions with Healthcare Providers) only the following organization types may be eligible for the conference technology, thumb drive, and Grand Prize Raffle sponsorship opportunities:

•  501(c)3 Non-profit organizations (Note: Please contact us to determine eligibility)                 

•   For-profit rehabilitation centers                                     •   For-profit nursing homes

•  Government organizations                                            •   Blood banks

•  Non-health care related companies                               •  Diagnostic laboratories

•  Liability insurance providers                                          •  For-profit hospitals 

•  Health insurance providers                                           •  Group medical practices

COVID Update:

As of 05/01/22, the Annual Meeting Committee of the IMA Board of Trustees has issued the following event guidance*, with the safety and health of all meeting participants as our top priority. The IMA Annual Meeting will be an in-person event unless local public health emergencies require us to do otherwise. Safety measures may be put in place ahead of the meeting to keep everyone healthy, in addition to following local health district and public health guidance, and will be communicated as determined by the Annual Meeting Committee.

We remain dedicated to improving the health and well-being of all Idahoans and our attendees. Thank you for supporting the IMA and our members! If you have any specific questions about the safety measures or the meeting, please let us know. *This information is subject to change.

2022 Exhibitor Prospectus (Printable Copy)

When
10/7/2022 - 10/9/2022
Where
Sun Valley Resort 1 Sun Valley Road Sun Valley 83353

Program

   

1 Diamond Sponsor

Description
General Sponsor benefits PLUS…
• Registration Promo: Logo present on signage at the registration desk where attendees must sign-in, includes company hand out or promotional item in Swag Bag. Item can include company logo on product to be provided by sponsor (additional cost) and sent to IMA prior to 09/23. The product must be pre-approved by IMA.  
• House of Delegates Slideshow: Logo prominently incorporated in several places within the HOD slideshow which plays each day prior to the meeting.  
• E-blast sponsorship: These emails will be sent in the weeks and months prior to the annual meeting promoting the conference, as the sponsor you receive logo recognition with a link to your website.  
• VIP Booth: First choice of a booth space in the exhibit hall providing a booth located at a prime location!  
• Complimentary registration for up to four representatives.   
• One table (eight tickets) to the President’s Social & Dinner.   
• One full-page color ad on the back of the conference program. (4-inch x 8 ½ inch with 1/8- inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.   
• One complimentary full-page colored ad in the IMA newsletter sent to all members.
Track
1 Diamond Sponsor
Time
10/7/2022 - 10/9/2022
10/7/2022

2 Platinum Sponsor

Description
General Sponsor benefits PLUS…  
• Conference Mobile App Sponsor! Have your company logo featured on the home page of the app that attendees will use to access conference materials along with verbal recognition as being our Mobile App sponsor. In addition, all instructions on how to access or use the app will prominently feature your company logo.  
• Registration Swag Bag: Put your promotional items directly in the physicians’ hands! Your promotional item or material will be handed to attendees upon registration check-in. Item can include company logo on product to be provided by sponsor (additional cost) and sent to IMA prior to 09/23. The product must be pre-approved by IMA.  
• House of Delegates Slideshow: Logo prominently incorporated in several places within the HOD slideshow which plays each day prior to the meeting.  
• E-blast sponsorship: These emails will be sent in the weeks and months prior to the annual meeting promoting the conference, as the sponsor you receive logo recognition with a link to your website.  
• VIP Booth: Second choice of a booth space in the exhibit hall providing a booth located at a prime location!  
• Complimentary registration for up to three representatives.
• Three tickets to the President’s Social & Dinner.  
• One full-page color ad in the conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
2 Platinum Sponsor
Time
10/7/2022 - 10/9/2022
10/7/2022

3 Gold Sponsor

Description
General Sponsor benefits PLUS…
• Includes the opportunity to give away a prize (or two) of your choosing (purchased by the vendor) during lunch with the chance to address attendees. We will promote visits to your booth at the start of the meeting for attendees to enter to win your prize(s).
• Sponsor signage will be at the food stations during the event.
• Complimentary registration for up to three representatives.
• Includes two tickets to the President's Social & Dinner.
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/7/2022

General Sponsor benefits PLUS…
• Complimentary registration for up to three representatives.
• Includes two tickets to the President’s Social & Dinner. 
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/8/2022

General Sponsor benefits PLUS…
• Complimentary registration for up to three representatives.
• Includes two tickets to the President's Social & Dinner.
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/8/2022

General Sponsor benefits PLUS…
• Complimentary registration for up to three representatives
• Includes two tickets to the President's Social & Dinner.
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/8/2022

General Sponsor benefits PLUS…
• Includes participation in the activity.
• Complimentary registration for up to three representatives.
• Includes two tickets to the President's Social & Dinner.
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/8/2022

*SEE APPROVED ORGANIZATION TYPES LISTED ABOVE
General Sponsor benefits PLUS…
• Includes an opportunity to address attendees. You will be the only sponsor to address attendees at that time.
• You will get the chance to present the grand prizes to winners.
• Your booth will be promoted as the grand prize raffle booth.
• Complimentary registration for up to three representatives.
• Includes two tickets to the President's Social & Dinner.
• One full-page black and white ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
3 Gold Sponsor
10/8/2022

4 Silver Sponsor

Description
General Sponsor benefits PLUS…
• Includes sponsor signage at the buffet tables and on all event signage.
Track
4 Silver Sponsor
10/7/2022

General Sponsor benefits PLUS…
• Includes sponsor signage at the bar and beverage station and on all event signage.
Track
4 Silver Sponsor
10/7/2022

General Sponsor benefits PLUS…
• Includes one full-page color ad on the inside cover of the meeting program given to all attendees with a special recognition as the program sponsor.
• One full-page color ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due 09/02.
Track
4 Silver Sponsor
Time
10/7/2022 - 10/9/2022
10/7/2022

*SEE APPROVED ORGANIZATION TYPES LISTED ABOVE
General Sponsor benefits PLUS…
• Your company logo will be prominently placed throughout the meeting as our Wi-Fi sponsor and logo will be displayed on the Wi-Fi splash page after attendees connect with a link to your company website.
• Logo will also show on any instructions to connect to Wi-Fi.
• Password to access internet will be your company name.
Track
4 Silver Sponsor
Time
10/7/2022 - 10/9/2022
10/7/2022

General Sponsor benefits PLUS…
• Signage at the Kids’ Party and President’s Dinner.
• Includes a chance to provide a goodie bag to the kids at the kids’ party with logo’d items provided by sponsor (additional cost) and sent to IMA prior to 09/24.
•  In addition, you will have the opportunity to present a drawing for two free tickets to the President’s Dinner and Social.
• Includes two tickets to the President’s Social & Dinner.
Track
4 Silver Sponsor
10/8/2022

General Sponsor benefits PLUS…
• Verbal recognition during event, and sponsor signage at event.
• Includes two tickets to the President’s Social & Dinner.
Track
4 Silver Sponsor
10/8/2022

5 Bronze Sponsor

Description
General Sponsor benefits PLUS…
• Logo placement on table tents in the exhibit hall and social events.
Track
5 Bronze Sponsor
10/7/2022

6 Exhibitor Only

Description
General Exhibitor benefits
• Booth space consists of a six-foot skirted table and two chairs.
• Complimentary registration for up to two representatives.
Track
6 Exhibitor Only
10/7/2022

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