2024 Exhibitor/Sponsor Registration 132nd IMA Annual Meeting

2024 Exhibitor/Sponsor Registration 132nd IMA Annual Meeting
We invite you to join us in celebrating our 132nd IMA Annual Meeting in Sun Valley, Idaho at the Sun Valley Resort, October 4-5, 2024. We would like to offer your organization the opportunity to participate in our Interactive Exhibit Hall. Please join us in making a difference by completing our Application for Sponsorship/Exhibit Space. We offer opportunities for booth displays and sponsorships during this three-day convention. We accept booths on a first-come, first-serve basis until full. Payment will be due via credit card to complete online registration.
If you need assistance with signing in, contact Tracie at (208) 344-7888 x109 or membership@idmed.org.

2024 Exhibitor Prospectus



Reasons You Should Exhibit:
  • Meet face-to-face with physicians in our exhibit hall and at social events
  • Hands-on demonstration of your product(s) and services
  • Strengthen relationships with potential and existing customers
  • Free IMA Directory of Idaho Physicians
  • Printable list of conference attendees - emails not included
  • Build your brand recognition

General Sponsorship Benefits: 
The l
ast date to purchase sponsorship with guarantee of full benefits as listed – August 30,2024.
More information can be found HERE.

Event Photography Policy:

Photographs and/or videos with or without audio are taken at IMA member events.

By attending IMA events, you grant full rights to use the images (including yourself and your family members or any other guests accompanying you) resulting from the photography or video recording, as well as any reproductions, adaptations, or similar uses of the images to help achieve the organization's objectives. This might include (but is not limited to) the right to use them in IMA printed and digital publicity (i.e., social media, press releases, funding applications, etc.). If you have any questions regarding imagery taken at an IMA event, please contact us at media@idmed.org.


Be sure to click Save Responses after entering your answers to the questions.

You must Proceed to Checkout and Submit Order to complete your registration.

 
When
10/4/2024 - 10/5/2024
Where
Sun Valley Resort 1 Sun Valley Rd Sun Valley 83353

Program

   

1 Diamond Sponsor

Description
General Sponsor benefits PLUS…
•    Title Sponsor of the Meeting: Your company logo featured prominently on all signage and bingo cards as the Title Sponsor with a personalized banner hung behind the attendee registration table. Verbal recognition as our Title Sponsor throughout the meeting.
•    VIP Booth: First choice of booth space in the exhibit hall, providing a booth at a prime location!
•    E-blast recognition: Emails will be sent weeks and months before the annual meeting promoting the conference. As the sponsor, you receive logo recognition with a link to your website.
•    Video Testimonial/Commercial played during the conference (Up to 2 minute)
•    Advertising:      
     * One complimentary full-page colored ad in IMA newsletter sent to all members.       
     * Full-page color ad on the back cover of the conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof). Due August 30th.
•    Social Media recognition:  Highlight including logo, company information, and link to website.
    Complimentary registration for up to four representatives
    One table (eight tickets) to the President's Social and Dinner
Track
1 Diamond Sponsor
Time
10/4/2024 - 10/6/2024
10/4/2024

This event provides an opportunity to say thank you to our IMA President.
    The evening will begin with a reception followed by dinner.
    Business casual attire recommended.
    Ticketed event with advance registration required.
Track
1 Diamond Sponsor
Time
6:00 PM - 10:00 PM
10/4/2024 6:00 PM

2 Platinum Sponsor

Description
General Sponsor benefits PLUS…
•    Event App Sponsor:  Your company logo featured prominently on our event app's home page that attendees use to access conference materials. Verbal recognition as our Event App sponsor throughout the meeting. All instructions given to attendees on accessing or using the app will prominently feature your company logo. Attendees use the app in all aspects of the meeting (schedule, communication, House of Delegate procedures, voting, etc).
•    VIP Booth:  Second choice of booth space in the exhibit hall, providing a booth at a key location!
•    E-blast recognition:  These emails will be sent weeks and months before the annual meeting promoting the conference. As the sponsor, you receive logo recognition with a link to your website.
•    Video Testimonial/Commercial played during the conference (Up to 1.5 minute)
•    Advertising:  Full-page color ad inside the conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof). Due August 30th.
•    Social Media recognition:  Highlight including logo, company information, and link to website.
    Complimentary registration for up to four representatives
    Four tickets to the President's Social and Dinner
Track
2 Platinum Sponsor
Time
10/4/2024 - 10/6/2024
10/4/2024

This event provides an opportunity to say thank you to our IMA President.
    The evening will begin with a reception followed by dinner.
    Business casual attire recommended.
    Ticketed event with advance registration required.
Track
2 Platinum Sponsor
Time
6:00 PM - 10:00 PM
10/5/2024 6:00 PM

3 Gold Sponsor

Description
See page 8 of Prospectus for approved organization types.
General Sponsor benefits PLUS…
 
    Your company logo will be prominently displayed as our Wi-Fi sponsor throughout the meeting 
    Your logo will be displayed on the Wi-Fi splash page after attendees connect with a link to your company website (if available with Resort)
    Your logo will also show on any instructions to connect to Wi-Fi.
    Password to access the internet will be your company name
    Opportunity to play a video/commercial during the conference (Up to 1 minute)
Track
3 Gold Sponsor
Time
10/4/2024 - 10/6/2024
10/4/2024

General Sponsor benefits PLUS…
    Opportunity to give away a prize (purchased by the vendor) during lunch with the option to address attendees.
    Promotion of visits to your booth at the start of the meeting for attendees to enter to win your prize(s).
    Sponsor signage at food stations during the event.
    Two tickets to the President's Social and Dinner.
Track
3 Gold Sponsor
Time
12:00 PM - 1:15 PM
10/4/2024 12:00 PM

General Sponsor benefits PLUS…
    Participation in the activity
    Signage at the event
    Opportunity to greet attendees at check-in
    Opportunity to play a Video  Testimonial/Commercial during the conference (Up to 1 minute)
    Two tickets to President's Social and Dinner
Track
3 Gold Sponsor
Time
2:00 PM - 4:00 PM
10/5/2024 2:00 PM

General Sponsor benefits PLUS…
    Verbal recognition during the event
    Signage at the event on the bar and tables
    Two tickets to the President’s Social and Dinner
Track
3 Gold Sponsor
Time
6:00 PM - 10:00 PM
10/5/2024 6:00 PM

General Sponsor benefits PLUS…
    Verbal recognition during the event
    Opportunity to verbally welcome the attendees to the event
    Two tickets to the President’s Social and Dinner
Track
3 Gold Sponsor
Time
6:00 PM - 10:00 PM
10/5/2024 6:00 PM

General Sponsor benefits PLUS…
    Verbal recognition during the event
    Opportunity to greet attendees to the social event at check-in
    Two tickets to the President’s Social and Dinner
Track
3 Gold Sponsor
Time
6:00 PM - 7:00 PM
10/5/2024 6:00 PM

General Sponsor benefits PLUS…
    Verbal recognition during the event
    Opportunity to introduce the evening’s entertainment
    Two tickets to the President’s Social and Dinner
Track
3 Gold Sponsor
Time
8:00 PM - 10:00 PM
10/5/2024 8:00 PM

4 Silver Sponsor

Description
General Sponsor benefits PLUS…
    Company logo displayed prominently on meeting signage and slideshows
    Company logo will be featured on our mobile app that all attendees use to access conference materials and voting.
    Verbal recognition throughout the meeting (in-person and virtually)
    You will be offered the opportunity to play a video/commercial during the conference (Up to 1 minute)
Track
4 Silver Sponsor
Time
10/4/2024 - 10/6/2024
10/4/2024

General Sponsor benefits PLUS…
    Full-page color ad on the inside cover of the meeting program given to all attendees with special recognition as the program sponsor. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due August 30th
Track
4 Silver Sponsor
Time
10/4/2024 - 10/6/2024
10/4/2024

General Sponsor benefits PLUS…
    Sponsor signage at the event buffet tables and on all event signage
    Assist to greet attendees to the event
Track
4 Silver Sponsor
Time
5:00 PM - 7:00 PM
10/4/2024 5:00 PM

General Sponsor benefits PLUS…
    Sponsor signage at the event bar and beverage station and on all event signage
    Assist with handing out drink tickets to attendees
Track
4 Silver Sponsor
Time
5:00 PM - 7:00 PM
10/4/2024 5:00 PM

General Sponsor benefits PLUS…
    Signage near all Kids activities during the meeting and specifically at the Kids' Party and President’s Dinner
    Verbal recognition during the President’s Dinner
    Goodie bag to the children attending with your company logo’d items  
    Two tickets to the President’s Social and Dinner
Track
4 Silver Sponsor
10/5/2024

See page 8 of Prospectus for approved organization types.
General Sponsor benefits PLUS…

   Opportunity to address attendees 
    Booth location where all bingo/passport cards are turned in, generating a lot of traffic to your booth
    Opportunity to present the grand prizes to winners
Track
4 Silver Sponsor
10/5/2024

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