2023 Exhibitor/Sponsor Registration 131st IMA Annual Meeting

2023 Exhibitor/Sponsor Registration 131st IMA Annual Meeting
We invite you to join us in celebrating our 131st IMA Annual Meeting in Coeur d'Alene, Idaho at the Coeur d'Alene Resort, October 13-14, 2023. We would like to offer your organization the opportunity to participate in our Interactive Exhibit Hall. Please join us in making a difference by completing our Application for Sponsorship/Exhibit Space. We offer opportunities for booth displays and sponsorships during this three-day convention. We accept booths on a first-come, first-serve basis until full. Payment will be due via credit card to complete online registration.
If you need assistance with signing in, contact Tracie at (208) 344-4888 or tracie@idmed.org.

2023 Exhibitor Prospectus (Printable Copy)


Reasons You Should Exhibit:
  • Meet face-to-face with physicians in our exhibit hall and at social events
  • Hands-on demonstration of your product(s) and services
  • Strengthen relationships with potential and existing customers
  • Free IMA Directory of Idaho Physicians
  • Build your brand recognition

General Sponsorship Benefits: 
The l
ast date to purchase sponsorship with guarantee of full benefits as listed – September 8, 2023.
More information can be found HERE.

Coeur d'Alene Resort - Reservations: 
The IMA 131st Annual Meeting will be held at the beautiful Coeur d'Alene Resort in Coeur d'Alene, Idaho. 
Room information can be found HERE.

COVID Update: 
The Annual Meeting Committee of the IMA Board of Trustees has issued the following event guidance*, with the safety and health of all meeting participants as our top priority. We are committed to taking the appropriate precautions to provide a safe and healthy environment for attendees. We encourage our attendees to work with us to help make this happen. By attending the 2023 IMA Annual Meeting, you agree to abide by and engage in certain health-and-safety beneficial conduct while attending the event. This may include, but is not limited to, wearing a mask when required indoors unless actively eating or drinking, engaging in appropriate physical distancing, and not attending the event if you are ill or have been recently exposed to COVID-19.

The IMA Annual Meeting will be an in-person event unless local public health emergencies require us to do otherwise. The IMA is following the public health guidance from the Centers for Disease Control and local health districts regarding in-person gatherings.  

We remain dedicated to improving the health and well-being of all Idahoans and our attendees. Thank you for supporting the IMA and our members! If you have any specific questions about the safety measures or the meeting, please let us know.
*This information is subject to change.

Notice:
Photographs and/or videos with or without audio are taken at IMA member events.

By attending IMA events, you grant full rights to use the images (including yourself and your family members or any other guests accompanying you) resulting from the photography or video recording, as well as any reproductions, adaptations, or similar uses of the images to help achieve the organization's objectives. This might include (but is not limited to) the right to use them in IMA printed and digital publicity (i.e., social media, press releases, funding applications, etc.).

2023 Exhibitor Prospectus (Printable Copy)

Be sure to save responses to the questions below to complete checkout.

 
When
10/13/2023 - 10/14/2023
Where
Coeur d'Alene Resort Coeur d'Alene 83814

Program

   
Description
General Sponsor benefits PLUS… •      Registration Promo: Logo present on signage at the registration desk where attendees must sign-in, includes company hand out or promotional item in Swag Bag. Item can include company logo on product to be provided by sponsor (additional cost) and sent to IMA prior to September 29th. The product must be pre-approved by IMA. •       House of Delegates Slideshow: Logo prominently incorporated in several places within the HOD slideshow which plays each day prior to the meeting. •       E-blast sponsorship: Emails will be sent in the weeks and months prior to the annual meeting promoting the conference, as the Diamond sponsor you receive logo recognition with a link to your website. •       VIP Booth: First choice of a booth space in the exhibit hall providing a booth located in a prime location! •       Four non-transferable exhibitor credentials. •       Eight tickets (one table) to the President’s Social & Dinner. •       Full-page color ad on the back of the conference program. Full-page ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due September 8th. •       One complimentary full-page colored ad in the IMA newsletter sent to all members.
Track
1 Diamond Sponsor
Time
10/13/2023 - 10/14/2023
10/13/2023

General Sponsor benefits PLUS…
•       Conference Mobile App Sponsor! Have your company logo featured on the home page of the app that attendees will use to access conference materials along with verbal recognition as being our Mobile App Sponsor. In addition, all instructions on how to access or use the app will prominently feature your company logo.
•       Registration Swag Bag: Put your promotional items directly in the physicians’ hands! Your promotional item or material will be handed to attendees upon registration check-in. Item can include company logo on product to be provided by sponsor (additional cost) and sent to IMA prior to September 29th. The product must be pre-approved by IMA.
•       House of Delegates Slideshow: Logo prominently incorporated in several places within the HOD slideshow which plays each day prior to the meeting.
•       E-blast sponsorship: These emails will be sent in the weeks and months prior to the annual meeting promoting the conference, as the Platinum Sponsor you receive logo recognition with a link to your website.
•       VIP Booth: Second choice of a booth space in the exhibit hall providing a booth located at a prime location!
•       Three non-transferable exhibitor credentials.
•       Three tickets to the President’s Social & Dinner.
•       Full-page color ad in the conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due September 8th.
Track
2 Platinum Sponsor
Time
10/13/2023 - 10/14/2023
10/13/2023

General Sponsor benefits PLUS…
•       Full-page color ad on the inside cover of the meeting program given to all attendees with a special recognition as the Program Sponsor. Full-page ad in conference program. (4-inch x 8 ½ inch with 1/8-inch bleeds (bleeds require 1/8-inch on each side beyond finished size): TIF or EPS (EPS accompanied with PDF proof please). Due September 8th.
Track
4 Silver Sponsor
Time
10/13/2023 - 10/14/2023
10/13/2023

See page 8 of Prospectus for approved organization types.
General Sponsor benefits PLUS…

 •       Your company logo will be prominently placed throughout the meeting as our Wi-Fi sponsor and your logo will be displayed on the Wi-Fi splash page after attendees connect with a link to your company website.
•       Logo will also show on any instructions to connect to Wi-Fi.
•       Password to access the internet will be your company name.
Track
4 Silver Sponsor
Time
10/13/2023 - 10/15/2023
10/13/2023

General Sponsor benefits…
•       Six-foot skirted table.
•       Two chairs.
•       Two non-transferable exhibitor credentials.
Time
10/13/2023 - 10/14/2023
10/13/2023

General Sponsor benefits PLUS…
•      The opportunity to give away a prize (or two) of your choosing (purchased by the vendor) during lunch with the chance to address attendees.  We will promote visits to your booth at the start of the meeting for attendees to enter to win your prize(s).
•      Sponsor signage at food stations during the event.
•      Two tickets to the President's Social & Dinner.
Track
3 Gold Sponsor
Time
12:00 PM - 1:15 PM
10/13/2023 12:00 PM

General Sponsor benefits PLUS…
•       Value-added package that includes increased exposure through a variety of marketing opportunities.
•       Logo placement on table tents in the exhibit hall and social events.
Track
5 Bronze Sponsor
Time
10/14/2023 - 10/15/2023
10/14/2023

General Sponsor benefits PLUS…
•      Participation in the activity.
•      Two tickets to President's Social & Dinner.
Track
3 Gold Sponsor
Time
2:00 PM - 4:00 PM
10/14/2023 2:00 PM

General Sponsor benefits PLUS…
•      Sponsor signage at the event buffet tables and on all event signage.
Track
4 Silver Sponsor
Time
5:00 PM - 7:00 PM
10/14/2023 5:00 PM

General Sponsor benefits PLUS…
•      Sponsor signage at the event bar and beverage station and on all event signage.
Track
4 Silver Sponsor
Time
5:00 PM - 7:00 PM
10/14/2023 5:00 PM

General Sponsor benefits PLUS…
•      Two tickets to the President’s Social and Dinner
Track
3 Gold Sponsor
Time
6:00 PM - 10:00 PM
10/14/2023 6:00 PM

This event provides an opportunity to say thank you to our IMA President.
•      The evening will begin with a reception followed by dinner.
•      Business casual attire recommended.
•      Ticketed event with advance registration required.
Track
2 Platinum Sponsor
Time
6:00 PM - 10:00 PM
10/14/2023 6:00 PM

General Sponsor benefits PLUS…
•      Two tickets to the President’s Social and Dinner.
Track
3 Gold Sponsor
Time
6:00 PM - 7:00 PM
10/14/2023 6:00 PM

General Sponsor benefits PLUS…
•      Verbal recognition during the event.
•      Sponsor signage at the event.
•      Two tickets to the President’s Social & Dinner.
Track
3 Gold Sponsor
Time
6:00 PM - 10:00 PM
10/14/2023 6:00 PM

This event provides an opportunity to say thank you to our IMA President.
•      The evening will begin with a reception followed by dinner.
•      Business casual attire recommended.
•      Ticketed event with advance registration required.
Track
1 Diamond Sponsor
Time
6:00 PM - 10:00 PM
10/14/2023 6:00 PM

General Sponsor benefits PLUS…
•      Signage at the Kids’ Party and President’s Dinner.
•      Verbal recognition during the event.
•      Opportunity to provide a goodie bag to the kids at the kids’ party with logo’d items provided by sponsor (additional cost) and sent to IMA prior to September 29th.
•      Two tickets to the President’s Social & Dinner.
Track
4 Silver Sponsor
10/15/2023

This event provides an opportunity to say thank you to our IMA President.
•      The evening will begin with a reception followed by dinner.
•      Business casual attire recommended.
•      Ticketed event with advance registration required.
Track
3 Gold Sponsor
10/15/2023

General Sponsor benefits PLUS…
•      Verbal recognition during the event.
•      Two tickets to the President's Social and Dinner.
Track
4 Silver Sponsor
10/15/2023

See page 8 of Prospectus for approved organization types.
 General Sponsor benefits PLUS…

 •     Opportunity to address attendees. You will be the only sponsor to address attendees at that time.
•     Opportunity to present the grand prizes to winners.
•     Promotion of your booth as the grand prize raffle booth.
•     Two tickets to the President's Social and Dinner.
Track
4 Silver Sponsor
10/15/2023

•      General Sponsor Benefits includes two non-transferable exhibitor credentials.
•      Additional exhibitor credentials can be purchased.
10/15/2023

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