Coronavirus Resources for Physicians
The IMA has gathered resources for physicians to reference during the coronavirus pandemic. For the most up-to-date COVID-19 information, follow the IMA Twitter.
Helpful Links and Recent Updates
- Gov. Brad Little has made a four-stage plan for Idaho to reopen, you can find those plans here. Gov. Little announced on Feb. 2 that Idaho will move from Stage 2 to Stage 3 of the Idaho Rebounds Plan.
Starting Feb. 1, Idahoans 65 years of age and older can make appointments to receive the COVID-19 vaccine. The state anticipates that it will take about 10 weeks to vaccinate this group. Moving forward, the state expects to receive roughly 25,000 vaccine doses each week. The state and hospital systems are asking for those in the current priority group to be patient as the demand for vaccine appointments is much larger than the current supply. Hospitals will update their available appointments when they receive additional doses.
If you are able to receive a vaccination at this time, visit the state's COVID-19 vaccine website and navigate to your public health district's website to find a provider near you. Here are a few links you can use to make COVID-19 vaccine appointments:
Family Medicine Health Center
You can tune into the Idaho COVID-19 Vaccine Advisory Committee meetings and find more information from these meetings HERE.
As Idaho's physicians continue to navigate the COVID-19 crisis, IMA has partnered with Gill Compliance Solutions to offer a brand new membership benefit to IMA members that will help you find updated telehealth and vaccine payor rules for Idaho all in one place. The new Payor Policy Portal provides you with viewing rights to a Smartsheet that includes updated common codes, modifiers, and links to vital information and payor guidelines. The Portal is updated each Monday by IMA's reimbursement consultants at Gill Compliance Solutions with the most current guidelines available to the public. This new benefit comes at no extra cost to your 2021 membership. As you continue to take care of Idaho during this challenging time, we hope you find this new resource convenient and helpful.
How to access the Payor Policy Portal:
The Payor Policy Portal is only available to Idaho Medical Association Members, members have access for the entire 2021 membership year. If you would like access to this benefit, please complete the following steps:
1. Email Rebecca at the IMA (email@example.com) and include the email addresses in your practice that should have access to the Portal.
2. The IMA will verify membership and send your information to Gill Compliance Solutions.
3. Within 24 hours, you will receive an email from Smartsheet with your access to the Portal (you will be required to create a login and password). This email will also include a disclosure for your review.
4. Once you’ve accessed the Portal, you are able to scroll and view at anytime. Updates are made weekly and highlighted for your convenience.
5. PLEASE watch this two-minute tutorial for navigating the Portal.
*Note: Payors might publish information more frequently than the Smartsheet and this resource should only be used as a reference. Guidelines are not contract-specific and only the most utilized payors are included.
IMA Partners with ActionPPE:
If you need other PPE supplies (other than N95 masks) such as KN95’s, gloves, gowns, etc. you can also place orders for those PPE items directly on the IMA ActionPPE website and they will ship quickly. To order these items, you must place a minimum order of $250. Orders are placed online and shipped directly to your office. IMA Members receive a 5% discount off their PPE orders! DISCOUNT CODE: IMA-SAVE5
Important PPE Information Resources:
Stanford Medicine Anesthesia Informatics and Media lab published this report: Addressing COVID-19 Face Mask Shortages. This report includes helpful information about face mask alternatives, disinfecting face masks, reusing face masks, conserving face masks and more.
Please review the CDC’s guidance on strategies for optimization of PPE
Decontamination Service for N95 Masks: Due to the shortage of available N95 respirators, the State of Idaho, FEMA, and the U.S. Department of Health and Human Services have arranged for Battelle to place a Critical Care Decontamination System (CCDS) in Idaho.The system is located with Idaho National Lab’s site in Idaho Falls and is capable of decontaminating up to 80,000 N95 type respirators each day, allowing them to be reused multiple times. Use of the CCDS to decontaminate your used N95 respirators, including shipping, is FREE TO YOUR ORGANIZATION. Consider using this free service in order to extend the life of N95 compatible respirators already in short supply. Enroll for this HERE.
PPE Requests: Idaho has transitioned from ordering PPE from the Strategic
National Stockpile (SNS) to requesting PPE from FEMA through the Idaho Emergency
Operations Center(IDEOC); the state
is required to provide FEMA with a daily “Burn-Rate” for all requesting
agencies/users before they will accept a PPE Resource Request Form (RRF) from
the state. If you need to order, or will
be ordering PPE in the future, you will need to complete THIS SURVEY daily.
At the end of each week, the requests for PPE from those surveys will be compiled and submitted as one PPE Request For Assistance
to IDEOC. IDEOC will then determine how best to satisfy the
request, and then submit it to FEMA
for action. IDEOC unfortunately cannot guarantee all items requested will be
satisfied immediately given the current logistical issues Nationwide, we will
however be prioritized by FEMA upon submission. For more information about the importance of this survey and FAQs, click here.
Project N95 PPE supplier: Are you in need of N95 PPE in your clinic? Project N95 is the National COVID-19 Critical Equipment Clearinghouse for PPE and critical equipment. Project N95 is a rapid response, non-profit organization who works with suppliers and providers to get PPE out to our country’s healthcare workers. The N95 website link to fill out to request PPE is, https://airtable.com/shrM9HFk8eeo9mLTK. Or if you are able to volunteer or donate to their cause you can follow this link to find ways to contribute, https://www.projectn95.org/faq
PPE Donation Requests: To support healthcare organizations obtain PPE that are not met through state or federal channels, United Way of Treasure Valley has established a central system for you to request some medical and hygiene supplies. This system will do its best to match needs with donated supplies. To submit your requests click here and you will be directed to a simple form. When/if your requests can be filled you will be contacted by a representative of United Way. Please keep in mind – this is a donation-based system. The ability to match your needs with supplies will be subject to the availability of donated resources.
Holland and Hart law firm has created a coronavirus resource page and has provided helpful articles
- Gov. Little announced that the state of Idaho will offer healthcare providers new grants to more quickly administer COVID-19 vaccine across the state. The new COVID-19 Vaccine Capacity, Safety, and Reporting Grants can be used by enrolled vaccine provider organizations to increase staffing to administer shots, purchase needed equipment and supplies, and improve vaccine access for hard-to-reach and vulnerable populations. The amount each enrolled healthcare vaccine provider will receive is based on the number of doses they administer. Click here to read the governor's press release.
- The Department of Health and Human Services announced that it will be disbursing another $20 billion in CARES Act Provider Relief Funds. Under this Phase 3 General Distribution allocation, physicians that have already received Provider Relief Fund payments may apply for additional funding that considers financial losses and changes in operating expenses caused by the coronavirus. Physicians will have from Oct. 5, 2020 through Nov. 6, 2020 to apply for Phase 3 General Distribution funding.
Visit hhs.gov/providerrelief for information and to apply
- The federal Coronavirus Aid, Relief, and Economic Stability Act (CARES Act) was signed into law on March 27,
2020. Among the CARES Act’s many provisions, the Act provides important new loan assistance for small
businesses through the U.S. Small Business Administration (SBA). If you are wondering how the CARES Act may provide your practice financial assistance during this pandemic, please read this information from AMA.
- The United States Small Business Administration (SBA) has
created the Economic Injury Disaster Loan (EIDL) Program in response to
COVID-19. Small business owners in Idaho
are now eligible for apply for a low interest EIDL loan of up to $2 million to
help offset the loss of revenue due to the pandemic.
The loans may be used to pay fixed debts, payroll, accounts
payable and other bills that cannot be paid because of the disaster’s impact.
Eligibility for EID loans are based on the financial impact of coronavirus. The interest rate is 3.75-percent for small businesses. The
interest rate for private non-profit organizations is 2.75-percent. The SBA
offers loans with long-term repayments up to a maximum of 30 years. There are size limitations on SBA EID loans. Generally speaking, physician offices must be
under the threshold of annual receipts less than $12 million. View the specific size standards.
The deadline to apply for an EIDL is Dec. 21, 2020.
For information and to apply: https://disasterloan.sba.gov/apply-for-disaster-loan/index.html
Online application here (fillable form): disaster
After applying, an SBA Disaster Assistance loan officer may
request that you submit additional information through one or more of the
following additional forms:
-Fee Disclosure Form and Compensation Agreement (Form 159D)
-Personal Financial Statement (SBA Form 413D)
-Request for Transcript of Tax Return (IRS Form 4506-T)
-Instructions for Request for Transcript of Tax Return (IRS Form 4506-T)
-Schedule of Liabilities (SBA Form 2202)
-Instructions for Schedule of Liabilities (SBA Form 2202)
-Schedule of Liabilities (SBA Form 2202)
-Additional Filing Requirements (SBA Form 1368)
-Additional Filing Requirements (SBA Form 413D)
- The SBA Express Bridge Loan (EBL) Pilot Program allows certain SBA lenders to offer expedited SBA-guaranteed bridge loans on an emergency basis for disaster-related purposes to eligible small businesses, while applying for and awaiting long-term financing. Amounts up to $25,000 may be provided. EBL loans can be made up to six months after the date of disaster declaration. For COVID-19, EBL loans can be approved through March 13, 2021. Refer to the Express Bridge Loan Pilot Program Guide for eligibility and detailed information.
- Tax benefits under Families First Coronavirus Response Act (FFCRA) - Beginning April 1, 2020 through December 31, 2020, covered employers under the FFCRA must provide eligible
employees with paid sick leave and expanded family and medical leave for specified reasons related to COVID19. Generally, a covered employer includes a private employer with fewer than 500 employees and certain public
employers. However, it is important to note that an employer of a health care provider or emergency responder is
not required to pay such paid sick leave or expanded family and medical leave, on a case-by-case basis.
Additionally, certain small businesses may exempt employees if the leave would jeopardize the company’s
viability. For more details on these exceptions visit the
Department of Labor’s Families First Coronavirus Response Act: Questions and Answers website.
- Financial Worksheet: As revenue decreases, it will be important to closely examine your monthly expenses. If your practice
management system is not able to automatically produce a dashboard report, consider utilizing a one-pagefinancial worksheet to get an at-a-glance view of your practice’s financial health.
- Federal Telehealth Grant Programs
- FCC Telehealth Pilot: Program deadline: Until funds run out. The Federal Communications Commission will cover 85% of eligible costs of broadband connectivity, network equipment, and information services necessary to provide connected care services to the intended patient population. The program includes immediate reimbursement for telehealth equipment and services. See related slides on the program and overall information:
- Distance Learning and Telemedicine Grant: Program deadline: July 13. USDA Rural Development offers support to help rural communities use the unique capabilities of telecommunications to connect to each other and to the world, overcoming the effects of remoteness and low population density.
See the application guide and related information. https://www.rd.usda.gov/programs-services/distance-learning-telemedicine-grants
- HRSA Telehealth Network Grant: Program deadline: June 15. The US Department of Health and Human Services provides grants to promote rural tele-emergency services with an emphasis on tele-stroke, tele-behavioral health, and tele-emergency medical services. See related information.
- UPDATE 4/1: Blue Cross of Idaho is Creating a Cash Flow Relief Program for Independent Providers. This Cash Flow Relief Program will give independent Idaho providers the opportunity to receive advance payments to cover shortfalls in cash flow due to the COVID-19 pandemic. View the details of the program.
- Physician Vitality Program: As you continue to take care of Idaho, please take care of yourself! The IMA Foundation has helped temporarily expand the Ada County Medical Society (ACMS) Physician Vitality Program (PVP) statewide, as a resource for ANY IMA member in Idaho (including PAs and NPs who are IMA members).
PVP provides no-cost, confidential and anonymous counseling services tailored to healthcare professionals; these services are accessible through telehealth appointments.
- Idaho coronavirus counseling assistance
- Headspace – Headspace, a guided meditation app, is offering all US healthcare professionals free access to Headspace Plus through 2020.
Idaho school districts are still determining their plans for the upcoming school year. We hope the resources below might be helpful if you, as a provider, are asked for or would like to give input on this matter to your community school officials. Here are some resources about safely reopening schools:
Click on the following hospital website pages to find out testing location details: